Maintenance Coordinator


SteppingStones is actively recruiting a Maintenance Coordinator on behalf of our client, a globally recognized and highly respected hotel in the hospitality industry.  This is a very exciting and varied role that will expose you to a multitude of responsibilities. 

  • Manage calendars and arrange ongoing/recurring meetings and conference calls.
  • Event coordination, i.e schedule conference rooms, set up audio visual or on-line meeting tools and order meals if needed
  • Refer or delegate business issues or questions to others for resolution on behalf of team. Follow up to ensure issue or question resolution.
  • Manage travel arrangements, including booking air or ground transportation, hotel accommodations, providing travel support as needed
  • Compose and proof-read written correspondence, agendas, and documents.
  • Manage and process invoices and purchase orders,
  • Ensure invoices are approved and cheques are cut in a timely manner and supporting budget reconciliations on a monthly basis
  • Carrying out HR related administrative tasks
  • Helping to create vendor contracts and distributing final contracts
  • Generate and manage expense reports
  • Carry out general office duties such as greeting, ordering supplies, shipping, mail distribution, answering phones, filing, copying, faxing, and more.  
  • Other Ad-hoc duties as required


  • Degree in Administration or a related field
  • 5+ years experience in an administrative role/operation
  • Working experience of supporting multiple people
  • Advanced Microsoft skills including Excel, Word and PowerPoint
  • Previous experience using payroll applications and HR systems
  • Excellent communications skills, both verbal and written
  • Must present well

If you are interested in learning more about this exciting position, apply today. All applications are highly confidential.

Hannah Foreman

Hannah Foreman

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